Our client is looking for an executive assistant for a 3-month contract with a strong possibility of extension. The successful candidate will provide the necessary support for the smooth running of activities and manage the administrative tasks related to the coordination of the department. The incumbent will collaborate on assignments given by their manager, particularly in following up on decision-making files and requests addressed to the department.
Tasks
Prioritize urgent files, follow up and send necessary reminders;
Follow up on ongoing projects and update files;
Assist the team with administrative tasks (correspondence, reports, files, meetings, schedule);
Enter data necessary for activities;
Organize meetings (agenda, documents, minutes);
Assist in organizing meetings and events (invitations, documents, follow-up);
Ensure the accuracy of information in documents;
Maintain confidentiality of information;
Help organize corporate events;
Perform other related tasks.
If you're ready to take on new challenges, we want to meet you!
Advantages
Enjoy a comprehensive benefits package, including vacation, mobile and sick leave, insurance, and a group RRSP;
Alternate between working from home and the office with a hybrid model;
Balance work and family life with a 35-hour workweek;
Work in an exceptional environment, with ideally located offices.
Job requirements
A college diploma in office administration or any other relevant field. Any combination of education and experience deemed relevant may be considered;
A minimum of three (3) years of experience in the field;
Excellent note-taking, writing, and text revision skills;
Excellent command of French, both written and spoken;
Proficiency in Microsoft Office Suite, Adobe (an asset).
Desired profile
Discretion, diplomacy, and interpersonal skills;
Organized, rigorous, and able to manage multiple files simultaneously;