Day shift from 8:30 a.m. to 5 p.m., with the possibility of flexible hours
Are you an expert in writing, planning, and priority management? Are you passionate about the maritime industry? Contact us today—we have a unique opportunity to offer you.
Our client, a prestigious Quebec-based conglomerate active for over 150 years, is looking for an Executive Assistant for its facility located in Rimouski. In this key role, you will be responsible for providing administrative and operational support to the CEO, as well as to various departments within the company.
Tasks
Prepare, modify, correct, translate into English if necessary, and format various documents such as letters, press releases, action plans, presentations, and reports.
Proactively monitor regulatory documents with limited duration and ensure their compliance with deadlines.
Take notes and write minutes during meetings of certain committees, get them validated before dissemination.
Manage the CEO’s agenda efficiently, schedule appointments, and follow up to avoid any oversights or scheduling conflicts.
Coordinate tasks related to ongoing files and ensure rigorous follow-up.
Perform any other related tasks.
Advantages
Well-established company with constant growth.
Culture focused on employee development.
37.5-hour workweek.
Telework policy (50%).
Performance bonus.
Employer-contributed RRSP.
Comprehensive group insurance.
Free coffee available at all times.
Opportunities for advancement.
Competitive salary.
Job requirements
Professional or college training in secretarial studies, office management, or a related field.
3 to 5 years of relevant experience in secretarial work or a similar field.
Excellent bilingualism, both oral and written.
Proficiency in MS Office 365, including SharePoint, Teams, Outlook, Word, Excel, and PowerPoint, with a strong ability to quickly learn other software tools.
Desired profile
Excellent organizational skills, the ability to manage priorities, and respect deadlines.
Strong writing skills with the ability to synthesize information effectively.
Comfortable working in an environment where collaboration with multiple people and managing several projects simultaneously is essential.